Ivano-Frankivsk
Kyiv
Lviv
Hybrid
Office
Administration Manager
We are seeking a dynamic and proactive Administration Manager to lead the operations of our three office locations: Lviv, Kyiv, Ivano-Frankivsk. In this role, you will oversee and guide office managers across all locations, ensuring smooth operations and driving strategic improvements in our facilities. You’ll play a key role in aligning our administrative functions with the broader goals of the company, all while fostering a productive and positive work environment across all locations.
Requirements:
- Minimum of 5-7 years in office or facilities management, with at least 3 years in leadership.
- Industry Experience: Experience in the tech or service industry is a plus.
- Proficiency in budget preparation, cost control, and financial analysis.
- Ability to develop and implement strategic plans for office management and expansion.
- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- Intermediate or higher level of English.
Responsibilities:
1. Office Management:
• Oversee day-to-day operations of all office locations (Lviv, Kyiv, Ivano-Frankivsk, Medellin).
• Ensure office environments are conducive to productivity and align with company standards.
• Manage office supplies, utilities, and equipment maintenance.
2. Facilities Management:
• Oversee the maintenance and upkeep of physical office spaces.
• Coordinate with vendors and service providers for facility-related needs.
• Ensure compliance with health and safety regulations.
3. Budget Management:
• Prepare and manage the budget for office and facility expenses.
• Monitor and control operational costs to ensure efficient use of resources.
4. Team Management:
• Lead and manage the administration team. (Office managers)
• Oversee hiring, training, and performance evaluations for administrative staff.
5. Strategic Planning:
• Develop and implement strategies for office expansions, relocations, or closures.
• Collaborate with other departments to align administrative functions with business objectives.
What we offer:
- Annual paid vacation of 18 working days.
- Extra vacation days for long-lasting cooperation.
- Annual paid illness of 10 days.
- Maternity\Paternity leave.
- The opportunity for sabbatical leave.
- Marriage and Parenthood Package.
- Compensation for sports activities (up to 6000 UAH\year).
- 50 % cost compensation for attending courses for self-development.
- Corporate doctor.
- Internal education(corporate library, Udemy courses).
- Career development plan.
- English and Spanish classes.
- Paying taxes and conducting private entrepreneurs.
- Technical equipment: laptop, mouse, keyboard, monitor.
- Internal Referral program.
- Opportunity to take part in company volunteering activities.
- Sombra is a “Friendly to Veterans” award-holder.
