Administration Manager
Office
Ukraine
We are seeking a dynamic and proactive Administration Manager to lead the operations of our 4 office locations: Lviv, Kyiv, Ivano-Frankivsk and Medellin . In this role, you will oversee and guide office managers across all locations, ensuring smooth operations and driving strategic improvements in our facilities. You’ll play a key role in aligning our administrative functions with the broader goals of the company, all while fostering a productive and positive work environment across all locations.
Requirements:
- Minimum of 5-7 years in office or facilities management, with at least 1 year in a leadership role.
- Industry Experience: Experience in the tech or service industry is a plus.
- Proficiency in budget preparation, cost control, and financial analysis.
- Ability to develop and implement strategic plans for office management and expansion.
- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- Intermediate or higher level of English.
Responsibilities:
1. Office Management:
- Oversee day-to-day operations of all office locations (Lviv, Kyiv, Ivano-Frankivsk and Medellin).
- Ensure office environments are conducive to productivity and align with company standards.
- Manage office supplies, utilities, and equipment maintenance.
2. Facilities Management:
- Oversee the maintenance and upkeep of physical office spaces.
- Coordinate with vendors and service providers for facility-related needs.
- Ensure compliance with health and safety regulations.
3. Budget Management:
- Prepare and manage the budget for office and facility expenses.
- Monitor and control operational costs to ensure efficient use of resources.
4. Team Management:
- Lead and manage the administration team (5 Office Managers and 1 Travel Manager)
- Oversee hiring, training, and performance evaluations for administrative staff.
5. Strategic Planning:
- Develop and implement strategies for office expansions, relocations, or closures.
- Collaborate with other departments to align administrative functions with business objectives.
What we offer:
- Annual paid vacation of 18 working days.
- Extra vacation days for long-lasting cooperation.
- Annual paid sick leave of 10 days.
- Maternity/Paternity leave.
- The opportunity for sabbatical leave.
- Marriage and Parenthood Package.
- Compensation for sports activities (up to 250$ per year) or health insurance covering (70%) — after the trial period.
- Internal education(corporate library).
- Career development plan.
- English and Spanish classes.
- Paying taxes and managing PE (Private Entrepreneur).
- Technical equipment.
- Internal Referral program.
- Opportunity to take part in company volunteering activities.
- Sombra is a “Friendly to Veterans” award-holder.
